Job Posting Description, Payroll Assistant
Contact Information
Human Resources - Sarah Painter
408 South Carroll Ave
Michigan City, IN 46360
Job Locations
Administration Building
Application Open: 08/29/2019, Filing Deadline: 09/20/2019
Available Jobs
 Job # Description
113 Payroll Assistant

Reports To:                  Chief Financial Officer

Work Schedule:         8 hours per day; Monday through Friday; 12-month position – EXEMPT Administration Position

Main Job Tasks and Responsibilities

  • Assumes responsibility of coordinating payroll and benefits.
  • Helps train payroll and benefits personnel.
  • Processes payroll and benefits.
  • Meets payroll operational standards by managing processes; maintaining accuracy, quality, and customer-service standards; resolving problems; identifying system improvements.
  • Meets payroll financial standards by assisting the Business office with the utilization of Regional Data Systems (RDS) functions, provides key information for annual budgeting purposes via payroll & personnel entry screens.
  • Manages employee leaves/docks through Frontline, AESOP, and RDS; coordinates payments for leaves in conjunction with Short Term Disability benefit when applicable.
  • Prepares pay by verifying time records; calculating and producing annual board paid annuities and longevity.
  • Balances payroll accounts by auditing information; identifying and resolving discrepancies; initiating journal entries.
  • Prepares documentation associated with each pay period to support balancing activities summarizing all direct deposits, manual checks, amounts withheld from employees, liabilities due by the employer, etc.
  • Reconciles all payroll liability accounts on a monthly basis for accuracy.
  • Prepares quarterly 941’s; monthly Sales, Use and Withholding reports; all annual federal, state and local returns.
  • Communicates benefits and payroll with new hires, terminations, and retired employees.
  • Creates and maintains certified teacher and administrator contracts.
  • Oversees all plans that result in before-tax treatment of compensation (i.e. 403b, 457, board paid annuities, tax-deferred payments, 125 plans, etc.).
  • Determines payroll liabilities for federal and state income and social security tax 403b/457 contributions and direct deposits, wage assignments and garnishments.
  • Fulfills wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings.
  • Manages the processing of W2 and 1095 statements and coordinates distribution to employees.
  • Remits employee and employer retirements contributions to the State of Indiana. Maintains records for pension contributions on State employer-reporting site.
  • Serves as the primary contact for the district with the Teacher Retirement Fund (TRF) and the Public Employee Retirement Fund (PERF) to maintain accurate employee records, troubleshoots file submission errors.
  • Answer audit inquiries with various agencies including the State Board of Accounts (SBOA), Internal Revenue Service (IRS) and workers compensation.
  • Serves as the primary contact for the district with employee benefits insurance provider representatives. Oversees communications with employees on employee benefits. Reconciles insurance billing and deductions.
  • Enroll employees in benefit programs including health, dental and vision insurance plans.  Update web sites with plan and coverage changes, terminations, name and/or address changes.  Reconciles insurance billing.
  • Calculates payroll deduction amounts for health, dental and vision plans.
  • Maintains all reporting requirements of the Affordable Care Act (ACA).
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices.
  • Performs other duties and assumes such other responsibilities as may be assigned by the Chief Financial Officer.

Education and Experience

  • Bachelor’s or Associates degree in a related field (Finance, Accounting, Business Administration, Human Resources, etc.) preferred.
  • Two to five years’ work experience in a medium to a large company in payroll and employee benefits preferred.
  • Knowledge of applicable state and federal wage and hour laws that affect payroll and employee benefit programs.
  • The candidate should have a good understanding of payroll tax, fringe benefits, and compensation concepts and laws.
  • Evidence of good oral and written communications skills required.
  • Experience working on an AS400 system preferred
  • Strong Microsoft Office Skills required.

Salary and Benefits

 Payment Type:                  Salary - $40,000 to $55,000 (commensurate with degree and related experience)

 Benefits:                              Staff and Administrator Handbook


The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and activities, affecting the Corporation's environment. For further information, clarification, or complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Title IX (gender equity related issues); or Special Education Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent, Dr. Barbara Eason-Watkins, 408 S. Carroll Ave., Michigan City, Indiana 46360 at (219) 873-2000.


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